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WEST AUSTRALIAN SUBURBAN TURF CRICKET ASSOCIATION
(INC.)

CONSTITUTION
2010 REVISION

  1. 1. NAME

The name of the Association is “West Australian Suburban Turf Cricket Association (Incorporated) and the Association shall be incorporated under the provisions of the Associations Incorporations Act 1987.

  1. 2. DEFINITIONS

Wherever used in this Constitution and by any by-law promulgated pursuant hereto, unless the context otherwise requires, the following expressions have the respective meanings hereby assigned to them that is to say:

  1. (a) “Association shall mean the West Australian Suburban Turf Cricket Association (Incorporated).
  2. (b) “Associated Club” and “Club” shall mean any cricket Club admitted to membership of the Association.
  3. (c) “Board” shall mean the Board of Management.
  4. (d) “Council” shall mean the Cricket Council.
  5. (e) “Chairman” shall mean the Chairman of the Cricket Council and Board of Management.
  6. (f) “Delegate” shall mean a person appointed by an Associated Club as its representative on the Council.
  7. (g) “Board Meeting” shall mean any meeting of the Board of Management.
  8. (h) “Season” shall mean the period during which matches are played in a cricket competition conducted by the Association.
  9. 3. OBJECTS

The objects of the Association are:

  1. (a) To advance, promote and develop the game of cricket in Western Australia and to provide facilities therefore.
  2. (b) To engender by Association a fraternal feeling amongst cricketers and all those associated with the game of cricket in a playing or an umpiring or administrative capacity and to promote and preserve the best interests and traditions of the game.
  3. (c) To foster and preserve the playing status of the game and in particular an attitude of sportsmanship amongst all those connected with the game either in a playing or administrative or umpiring capacity.
  4. (d) To provide competition for senior and junior players.
  5. (e) To provide the facilities and environment for social contact between members and their friends and generally to afford to them all the usual privileges benefits and conveniences of an Association of like nature.
  6. (f) To engage in such other activities whether of a like nature or not as may for the time being be permitted by law and determined by the Board of Management.
  7. (g) To do all such things as are incidental or conducive to the attainment of all or any of the aforesaid objects.
  8. 4. POWERS

In pursuance of its objects the Association shall have the following powers:

  1. (a) To affiliate with, establish support or aid in the establishment or support of any Association society fund or popular movement which is calculated to benefit or promote the game of cricket.
  2. (b) To acquire by purchase, lease or otherwise, land, Buildings, plant and equipment and to permit the same to be used by members, employees and servants of the Association either gratuitously or for payment.
  3. (c) To employ any person whether full time, part time or casually and to make payment of fees to any Director of the Association.
  4. (d) To trade either directly or indirectly in the purchase or manufacture and sale of material and equipment necessary or auxiliary to the game of cricket or any other promoted sports in so far as such is to the benefit and convenience of members.
  5. (e) To trade in the purchase and resale of all kinds of liquor refreshments and provisions required or used by members and their friends in compliance with the Liquor Act as amended from time to time or any reinactment or statutory modification thereof for the time being in force.
  6. (f) To promote and conduct either alone or jointly with any other Association Club or persons, meetings, competitions and matches in connection with the game of cricket or any other sports or pastimes and to offer, give or contribute towards, prizes, medals and awards therefore and to promote, give or support dinners, balls, concerts and other entertainment.
  7. (g) To open and conduct any bank, building society or other investment account.
  8. (h) To accept payments of all kinds, whether by subscription, donation, playing fees, affiliation fees or otherwise and to either hold or dispense with the same in the furtherance of any of the objects of the Association.
  9. (i) To invest and deal with all and any monies received by the Association in such manner as the Association may think fit, including the granting of any loan to any affiliated Club with or without interest and, further, including the making of any gift to any affiliated Club.
  10. (j) To borrow or raise and give security for money by the issue of or upon bonds, debentures, debenture stock, bills of exchange, promissory notes or other obligations or securities of the Association or by mortgage or charge upon all or part of the property of the Association or without security and upon such terms as to priority or otherwise as the Association shall think fit. Provided that the total amount of borrowing in excess of ten thousand dollars ($10000) in any financial year shall first be approved by a majority of the members present and voting at a General Meeting.
  11. (k) To sell exchange lease mortgage dispose of turn to account or otherwise deal with all or any part of the real and personal property of the Association.
  12. (l) To levy charges, raise fees, impose fines and other imposts.
  13. 5. INCOME AND PROPERTY

The income and property of the Association wheresoever derived shall be applied solely towards the promotion of the objects of the Association and no portion thereof shall be paid or transferred directly or indirectly as dividend or otherwise howsoever by way of profit to members. Upon the dissolution or winding up of the Association where should there remain after satisfaction of all its debts, liabilities, costs, charges and expenses of that winding up, that property shall be distributed:

  1. (a) To another incorporated Association having objects similar to those of the Association, or
  2. (b) For charitable purposes, which incorporated Association or purpose, as the case requires shall be determined by resolution of the members, when authorizing and directing the committee under 33(3) of the Act to prepare a distribution plan for the distribution of the surplus property of the Association.
  3. 6. MEMBERSHIP:

The membership of the Association shall be made up as follows:

  1. (a) Associated Clubs
  2. (b) Any Association of Cricket Umpires and their members.
  3. (c) Any member of any Associated Club.
  4. (d) Any person elected to life membership.
  5. (e) Any person being a member of the Association immediately prior to the passing into effect of this Constitution.
  6. 7. APPLICATION FOR MEMBERSHIP:

Any cricket Club not associated with the Association may by its own motion apply for membership of the Association. Such application shall be in writing addressed to the Executive Officer of the Association and signed by the President and Secretary of the unaffiliated Club or persons holding equivalent positions therein.

  1. 8. PATRONS:

The Board of Management of the Association may from time to time determine to appoint one person as the patron of the Association and not more than twenty (20) persons as vice patrons of the Association. Neither the patron nor the vice patrons need be members of the Association in order to be so appointed. Any person appointed patron or vice patron is exempt from the payment of any membership or other fee. Any patron or vice patron of the Association is not entitled to vote at any meeting of the Association.

  1. 9. MANAGEMENT OF THE ASSOCIATION:
  2. (a) The management of the Association and all business of the Association shall be conducted by a Board of Management which shall consist of 9 directors.
  3. (b) The directors of the Board of Management shall be elected from members of the Association provided that no more than two persons enjoying membership in the same Associated Club are eligible for election as a director of the Association.
  4. (c)
  5. (i) Directors of the Board of Management shall be elected with their consent at the Annual General Meeting of the Association and shall thereafter hold office for a term of three (3) consecutive years, except in the case of a new Board of Management as is herein after provided.
  6. (ii) The Executive Officer of the Association shall call for nominations to the position of director not more than three (3) months nor less than two (2) months before the Annual General Meeting of the Association. Such nominations shall close fourteen (14) days before the Annual General Meeting. If insufficient nominations are received to fill the number of vacancies on the Board of Management, nominations may be called from the floor at the Annual General Meeting.
  7. (d) Where there is a retirement or dissolution of an entire Board of Management of the Association then a new Board of Management shall be elected at an annual or Special General Meeting of the Association called for that purpose and three of their number shall retire at the next General Meeting of the Association, another three of their number shall retire at the second Annual General Meeting following their election and the remaining three of their number shall retire at the third Annual General Meeting following their election. Thereafter the directors of the Board of Management shall retire in lots of three respectively at Annual General Meetings held thereafter.

Where a new Board of directors of the Association has been elected those to retire at the next Annual General Meeting and subsequent Annual General Meetings shall be chosen by lot

  1. (e) Following each Annual General Meeting the directors of the Board of Management elected thereat shall themselves choose and appoint a Chairman from among their number who shall preside at all meetings of the Board of Management and in the event that a vote on any motion before the Board of Management is tied then the Chairman shall have a first and casting vote to determine the issue. The Chairman shall not otherwise be entitled to vote.
  2. (f) Unless the Board of Management decides otherwise any director who absents himself from three consecutive meetings of the Board of Management or six meetings thereof during any one year of his term of office shall forfeit his membership of the Board of Management and be ineligible for re-election during the remainder of his term.
  3. (g) In the event of any director becoming ineligible to continue in office or in the event of the resignation of a director the Board of Management shall declare a casual vacancy and thereupon call for nominations to fill the vacancy.

In the event of there being more than one nomination a by-election shall be held by postal ballot within twenty-one (21) days of the close of nominations. If only one nomination received the nominee shall be declared elected and in the event of a ballot being required the candidate receiving the greatest number of first votes shall be declared elected and in either case the person declared elected shall hold office for the unexpired portion of the term of office of the director the termination of whose office occasioned the casual vacancy.

  1. (h) The Board may exercise all of the powers of the Association and shall carry into effect all the objects of the Association and without limiting the generality of the foregoing the Board shall have power:
  2. (i) To make such by-laws not being inconsistent with this Constitution as it may from time to time deem necessary or expedient to give effect to this Constitution and in particular to administer, regulate and control all and any games of cricket played between Associated Clubs.

To amend any by-law so made.

  1. (j) To co-opt any member or members to any sub committee to assist it in the execution of its duties and from time to time to form any sub-committee or sub committees for the like purpose and to disband any such sub-committee.
  2. (k) To appoint any member not being already a member of the Board as a temporary, member thereof during the absence on approved leave of an elected member of the Board.
  3. (l) To employ an Executive Officer and such other employees as it may deem necessary and to determine the remuneration conditions of employment and duties of any such Executive Officer or other employees.
  4. (m) To delegate to any of its members or to any employee of the Association the execution of such duties and powers within the competence of the Board of Management as it may deem necessary.
  5. (n) Generally manage and conduct the business of the Association subject to this Constitution.
  6. 10. POWERS AND DUTIES OF VARIOUS OFFICERS.

The Chairman:

  1. (a) The Chairman shall preside at all meetings of members and of the Board of Management of the Association and of the cricket Council.
  2. (b) The Chairman shall represent the Association on all occasions requiring official representation and shall be the Association’s spokesman on all matters relating to the activities, business and objects of the Association.
  3. (c) The Chairman shall present to the members at the Annual General Meeting a report in writing in respect of the activities and business of the Association and of any events that have significantly affected the state of affairs of the Association during the preceding year.
  4. (d) The Chairman shall be an ex-officio member of all committees and sub committees which may be appointed.
  5. 11. The Executive Officer:
  6. (a) The Executive Officer shall attend and record the names of members present at and take minutes of the proceedings of all meetings of the Board and Council and shall properly enter such minutes in a book kept for that purpose and in consultation with the Chairman shall prepare an agenda for all such meetings.
  7. (b) The Executive Officer shall maintain a register of members and a register of all members of the Council, Board of Management and of any sub-committee thereof.
  8. (c) The Executive Officer shall issue all notices of meetings of Council, members and the Board of Management and such other notices as he may be directed to issue by the Board.
  9. (d) The Executive Officer shall present to the Board all correspondence directed to the Association which may be received by him and shall prepare and sign all outward correspondence as he may be directed by the Board.
  10. (e) The Executive Officer need not attend any meetings of any sub-committee of the Board but shall incorporate any report prepared by any sub-committee in the minutes of the meeting of the Board to which such report or reports have been presented.
  11. (f) The Executive Officer may be a paid servant of the Association and in the event that a paid Executive Officer holds the position of Executive Officer of the Association such Executive Officer shall not be required to be a member of the Association and such Executive Officer shall not have a right to vote at any meeting of the Association.
  12. (g) The duties of the Executive Officer may be carried out in his absence by any person appointed by the Board to the position of acting Executive Officer.
  13. (h) The Executive Officer shall collect and receive all monies on behalf of the Association and shall give receipts for the same and shall deposit all such monies in a banking account in the name of the Association at a bank approved by the Board.
  14. (i) The Executive Officer shall maintain to the satisfaction of the Board a proper system of accounting for all monies received and disbursed on behalf of the Association and shall present all accounts for payment to the Board for approval. He shall present monthly financial statements to the Board and shall have regard to any criticisms or advice on financial matters made or given by the Auditors of the Association or by the Board or by any sub-committee appointed by the Board for that purpose. He shall direct the adoption and supervise the operation of appropriate accounting procedures to be observed by any employee of the Association.
  15. (j) The Executive Officer shall keep all vouchers for all money expended by the Association and all records and vouchers in respect of monies received by the Association and shall present the same to the Auditors whenever required to do so.
  16. (k) The Executive Officer shall prepare and submit to the Auditors of the Association not later than fourteen (14) days prior to the date fixed for the next succeeding Annual General Meeting of the members, statements of the financial affairs of the Association during the previous year. Such statements after audit shall be presented by the Executive Officer to the next Annual General Meeting of the Association.
  17. (l) The Executive Officer shall prepare all cheques drawn upon the bank account of the Association and shall present the same for signature by any two members of the Board or by a member of the Board and him/herself.
  18. 12. THE SEAL HOLDERS:

There shall be a common seal of the Association which shall be affixed to any document, the execution of which by the Association has been authorised by the Board. Such common seal shall only be affixed by the Chairman and the Executive Officer who shall affix the common seal in accordance with the directions of the Board of Management.

  1. 13. SUB-COMMITTEES
  2. (a) There shall be the following permanent sub-committees of the Board of Management:
  3. (b) The Grade and Fixtures Committee.
  4. (c) The Grounds Committee.
  5. (d) The Finance Committee, which shall comprise the Chairman and one other director and the Executive Officer as an ex-officio member.
  6. (e) The Selection Committee.
  7. (f) The Junior Cricket Committee.
  8. (g) The Board may in its sole discretion convene any other sub-committees for any purpose which it deems necessary.
  9. (h) The Board shall elect from its number a director who shall act as chairman of each of the standing sub-committees aforementioned.
  10. 14. THE GRADE and FIXTURES COMMITTEE:

The Grade and Fixtures Committee shall deal with and report to the Board upon the matters following that is to say:

  1. (a) Registration of players.
  2. (b) The granting or refusing of a permit or clearance for any player pursuant to this Constitution.
  3. (c) The granting or refusing of a permit or clearance for any player where such permit or clearance has been refused or withheld by a Club pursuant to this Constitution.
  4. (d) Umpires reports and the scrutiny of the appointment of umpires.
  5. (e) Generally such other matters or issues referred to the committee by the Board.
  6. (f) The committee shall also arrange the dates and manner by which all games of cricket played under the auspices of the Association are played and shall to this end present to the Board for publication prior to the commencement of each Season, a fixture book for the senior competition.

The Grade and Fixtures Committee shall prepare a report of all business transacted by it at each meeting thereof and shall furnish a copy of that report to the Board.

  1. 15. THE GROUNDS COMMITTEE:

The Grounds Committee shall be responsible for the acquisition of playing areas from Associated Clubs, local government Councils and other organizations whether public or private. The committee shall also ensure that all playing areas meet the standards required by the Association.

  1. 16. FINANCE COMMITTEE:

The Finance Committee shall be responsible for reporting to the Board on the following matters:

  1. (a) Estimates of the receipts and expenditure of the Association for the forthcoming year.
  2. (b) Ways and means of revenue gathering.
  3. (c) Applications for grants and loans by Associated Clubs and its recommendations thereon.
  4. 17. SELECTION COMMITTEE:

The Selection Committee shall be responsible for the selection of all teams to represent the Association in senior matches.

  1. 18. JUNIOR CRICKET COMMITTEE:

The Junior Cricket Committee shall administer the game of cricket played at junior grades and known as “The W.A.S.T.C.A. Junior Competition” as provided for in this Constitution. The Junior Cricket Committee shall refer all and any proposed by-laws pertaining to the operation of the WASTCA Junior Competition to the Board for its approval and shall refer any dispute to the Board which shall be the final arbiter thereon. All other committees of the Association are directed to render all assistance to the Junior Cricket Committee.

  1. 19. THE W.A.S.T.C.A. JUNIOR COMPETITION:

The Association may conduct a junior competition for such grades and ages of players as shall be determined by the Board. The Board shall have the power to promulgate separate by-laws to apply to the junior competition, notwithstanding that the same may be inconsistent with other by-laws promulgated by the Association and further notwithstanding that the same may be inconsistent with or at variance with the Laws of Cricket.

  1. 20. ASSOCIATION COLOURS & EMBLEM.

The Association colours shall be black and gold and the emblem shall be as follows:

  1. 21. CLUB COLOURS.

Every Club upon admission to the Association shall register with the Association the colours under which the Club intends to play and from time to time thereafter shall register any variation in such colours. The registration of colours by a Club shall give such Club exclusive right to the use of such colours as against any other Club associated with the Association.

  1. 22. THE CRICKET COUNCIL.

The Cricket Council of the Association shall comprise one delegate from each Associated Playing Club. Each Associated Club shall immediately following the Annual General Meeting of the Association notify the Association in writing of the name address and work and home telephone numbers of its delegate who shall thereafter be the delegate of the Club for the ensuing year.

A Club may at its option nominate an alternate delegate and shall likewise advise the Association of the name address and work and home telephone numbers of the alternate delegate.

  1. 23. The Chairman of the Board shall be Chairman of the Council and shall thereafter conduct the meetings of the Council.
  2. 24. At the first meeting of the Council following each Annual General Meeting of the Association the Board shall determine the date and times and place at which the Council meetings shall be held but they shall be no less than two per annum to be held as follows:
  3. (a) Not less than seven (7) days prior to the commencement of the next Season.
  4. (b) Within the week prior to the commencement of the semi-finals.
  5. 25. The Council shall have no power to conduct any business on behalf of the Association but shall make recommendations to the Board upon such matters as affect the conduct of Associated Clubs either in the administration of the Association or the Associated Clubs or the mode and manner of play in games of cricket conducted under the auspices of the Association.
  6. 26. Any Club the delegate of which does not attend any Council meeting shall be fined a sum to be fixed by the Board. Any Club the delegate of which absents himself from any two meetings of Council during a Season shall be liable to an additional penalty to be determined by Board but which additional penalty may include the deduction of premiership points accumulated by the Club during the Season in all grades.
  7. 27. At each meeting of Council, should the Executive Officer of the Association not be available to act in that capacity, the Chairman shall direct that a director there present shall act as Executive Officer to that meeting and the Executive Officer shall keep minutes of the meeting of the Council in the manner following:
  8. (a) The name of each person present shall be taken together with the name of the Club such person represents.
  9. (b) The date, time and place of the meeting shall be recorded.
  10. (c) All motions put to the meeting shall be recorded together with the voting thereon.
  11. 28. No recommendation may be made by the Council to the Board unless it has been passed by not less than a majority of 75% of those delegates present at the meeting at which it was moved that such recommendation be made to the Board.
  12. 29. DISCIPLINARY TRIBUNAL.

At the first meeting of the Board following the Annual General Meeting the Board shall invite persons practising as Barristers and/or Solicitors in the state of Western Australia to act in an honorary capacity as members of a disciplinary tribunal. There may be more than one such tribunal and each tribunal shall be constituted by one Barrister and Solicitor acting as Chairman and two members. Where the Board is unable to arrange the honorary services of a Barrister and Solicitor to act as Chairman of a disciplinary tribunal then such tribunal shall be constituted by members of the Association appointed by the Board and shall comprise a Chairman and two members.

  1. 30. The disciplinary tribunal shall have the power to hear and determine all and any charges laid against any member provided that such charge shall have been laid against such member in the manner described in this Constitution or in the by-laws of the Association.
  2. 31. The Executive Officer shall convene the disciplinary tribunal which shall meet to consider such charge at any such time convenient to it and the parties involved but such meeting and the hearing to be conducted thereat shall commence as soon as practicable. The hearing shall take place at the office of the Association or at such other location determined by the Executive Officer.
  3. 32. The disciplinary tribunal may take evidence in such manner as it thinks fit but it shall not administer any oath to any witness. Members may not be represented by legal practitioners or law clerks, unless leave is granted by the tribunal. The disciplinary tribunal shall have the power to suspend, disqualify, reprimand, fine, bond, ban, deduct premiership points or otherwise deal with any member.
  4. (a) Any member found guilty by the disciplinary tribunal of any charges laid against them shall have the right of appeal. Any such appeal must be lodged in writing with the Executive Officer by 3pm on the Friday following the tribunal’s decision and shall be accompanied by a bond payment of $250 dollars which will be forfeited by the appellant should such appeal be deemed frivolous by the appeal Board. Upon receipt of any such appeal application the Executive Officer shall convene the hearing as soon as is possible to do so. The findings of any such appeal shall be binding and the determination of such shall be reported to the Board.
  5. (b) All appeals shall be heard at the office of the Association or at such other location determined by the Executive Officer. The Appeal Board shall comprise a Chairman appointed by the Board and two members, none of whom were associated with the original tribunal hearing.
  6. 33. Upon completion of a hearing conducted by the disciplinary tribunal the tribunal shall report to the Board on the nature of the charge heard by it and its determination thereon.
  7. 34. EXPULSION.

The Board, by a vote of not less than two thirds of those present and voting at any meeting of the Board may expel any Club from the Association on the following grounds:

  1. (a) That the Club’s membership fees are twenty eight (28) days in arrears; or
  2. (b) That the Club has failed to comply with any lawful requirement of the Association; or
  3. (c) That the Club either of itself or through any of its members has conducted itself in such a way that the Board concludes that such conduct has brought or has tended to bring the Association or the game of cricket into disrepute.
  4. 35. Upon the expulsion of any Club from the Association the expelled Club shall no longer be entitled to field any team in any competition run by the Association. In the event such expulsion takes place after the commencement of the cricket Season, all games involving the expelled Club shall be thereafter a bye unless the fixtures committee is able to produce an amended fixture list. Where games have already been played involving the expelled Club, no points shall be awarded and all premiership tables shall be amended accordingly.
  5. 36. An expelled Club may appeal against its expulsion to either the next Annual General Meeting of the Association or to any Special General Meeting which it may of its own motion call for that purpose giving not less than twenty-one (21) days notice thereof if such expulsion takes place outside of the cricket Season or three (3) days notice thereof in a cricket Season. Such appeal shall be by way of notice to such Annual General Meeting or Special General Meeting that the expulsion be rescinded. A simple majority of those present and voting in favour of a rescission of the expulsion shall effect such a rescission of the expulsion.
  6. 37. LIFE MEMBERSHIP

At the Annual General Meeting three quarters of those present and voting may elect not more than two life members of the Association. A life membership of the Association shall only be conferred on a person for outstanding services rendered to the Association provided that no person shall be proposed for life membership without the prior approval of the Board having been first obtained. A life membership does not confer any voting rights. A life member shall have the right to be heard on any motion at any Annual General Meeting or Special General Meeting of the Association.

  1. 38. MEETINGS: PROCEDURE AND STANDING ORDERS.

THE ANNUAL GENERAL MEETING:

The Annual General Meeting of the Association shall be held not later than the 17th day of August in each year. Notice of the Annual General Meeting shall be distributed by the Executive Officer to all members not later than twenty-one (21) days prior to each Annual General Meeting and an agenda shall accompany the notice.

  1. 39. The order of business at the Annual General Meeting shall be as follows:
  2. (a) To receive the minutes of the preceding Annual General Meeting.
  3. (b) To receive the Chairman’s report.
  4. (c) To receive the Executive Officer’s treasury report.
  5. (d) To conduct the election of directors of the Board of Management.
  6. (e) To deal with motions of which notice has been given.
  7. (f) To deal with general business.
  8. 40. The Annual General Meeting may by resolution passed by simple majority direct the Board to do any act or thing consistent with the objects of the Association save that no motion expressing a lack of confidence in the Board shall be accepted by the Chairman unless notice thereof has been given as hereinafter provided.
  9. 41. Any member of the Association being a Club may not less than 28 days prior to the Annual General Meeting give notice to the Executive Officer of his intention to move at the Annual General Meeting a motion of no confidence in the Board of the Association. Upon receipt of any such notice the Executive Officer shall include the same in the agenda for the Annual General Meeting and distribute the same to the members. Such a notice of intention to move a motion of lack of confidence in the Board shall not be accepted by the Executive Officer unless not less than 2 other member Clubs shall endorse the notice of motion in writing.
  10. 42. SPECIAL GENERAL MEETINGS.

A Special General Meeting may be convened by the Chairman, or by any 5 Clubs who shall together petition the Executive Officer in writing to convene such a Special General Meeting and who shall in such written petition give notice of the motion or motions which such Clubs intend to move at such Special General Meeting. Upon receipt of a request from the Chairman or a written requisition from 5 Clubs as aforesaid, the Executive Officer shall no later than 28 days from the date of receipt thereof, convene such Special General Meeting by giving notice thereof to all of the members of the Association together with an agenda specifying the notices of motion received by him.

  1. 43. A Special General Meeting of the Association shall not conduct any business other than that set out in the notice(s) of motion.
  2. 44. No notice of motion given to either an Annual General Meeting or a Special General Meeting of the Association may be removed by that meeting to any committee of the Association for a decision by that committee but such a motion may be removed to any committee of the Association for the purpose of that committee gathering information for presentation to an adjourned Annual General Meeting or Special General Meeting.
  3. 45. MEETINGS OF THE BOARD OF MANAGEMENT.

The order of business at meetings of the Board of Management shall be as follows:

  1. (a) To receive the minutes of the previous meeting.
  2. (b) To receive any correspondence received by the Executive Officer.
  3. (c) To receive the Executive Officer’s treasury report.
  4. (d) To receive all sub-committee’s reports.
  5. (e) To deal with general business.
  6. 46. COUNCIL MEETINGS.

The order of business at Council meetings shall be as follows.

  1. (a) To receive the minutes of the previous meeting.
  2. (b) To receive a report from the Board.
  3. (c) General business.
  4. 47. VOTING RIGHTS.

At each annual general meeting of the Association and any special general meeting of the Association, associated playing clubs shall be entitled to one vote on any motion or amendment put forward at such meetings. Any other member of the Association not being an associated playing club shall not be entitled to any vote.

  1. 48. QUORUM.
  2. (a) An Annual General Meeting, Special General Meeting or Council meeting of the Association may not proceed unless there are there present not less than 1 representative from at least one half of the member Clubs of the Association.
  3. (b) The quorum at Board Meetings shall be not less than that number of directors which is equal to more than half the number of currently serving directors.
  4. 49. STANDING ORDERS.

At all meetings of the Association whether Annual General Meetings, Special General Meetings or Board Meetings the following shall apply:

  1. (a) If minutes of a previous meeting are presented to the meeting they shall before the meeting shall pass onto any other business be accepted as presented or accepted with modifications.
  2. (b) All reports received at any meeting may be the subject of questions from the body of the meeting and no further business may be transacted until such questions have been answered or an undertaking to answer the question when further information is to hand has been given.
  3. (c) The Chairman shall be the servant of all meetings and except at sub-committee meetings shall not, as Chairman speak to any motion. If the Chairman wishes to speak to any motion he shall ask the meeting to appoint another Chairman, vacate the chair, and not resume as Chairman until the motion to which he spoke has been disposed of.
  4. (d) All speakers must address the Chair. The Chairman shall not allow any speaker to be heard who does not speak through him. The Chairman alone shall determine who shall be heard and in what order they shall be heard.
  5. (e) All speakers must stand to address any meeting (except a Board Meeting where all may remain seated).
  6. (f) Only one speaker may be heard at a time and the speaker having the floor shall be heard without interruption unless called to order by the Chairman.
  7. (g) No speaker may speak twice to the same question, except the proposer of a motion who may reply to the meeting after all speakers contrary to the question before the meeting have been heard.
  8. (h) No proposer or seconder of any motion or amended motion may propose or second any amendment or further amendment of a motion.
  9. (i) Where possible the Chairman shall alternately call for speakers for, then against, the question before the meeting.
  10. (j) No speaker shall be heard who shall use abusive or insulting language or behaviour of any type whether concerning a person or institution represented at the meeting or not.
  11. (k) The Chairman shall be the sole judge of what constitutes abusive or insulting language or behaviour and should he determine that any speaker is guilty of the same he shall forthwith call the speaker to order and demand an apology and/or retraction and should the same not be given the Chairman may expel the speaker from the meeting or order that he be not heard for the balance of the meeting or admonish him whichever he deems appropriate.
  12. (l) A speaker may rise to make a point of order at any time during a debate up to the time when the Chairman orders that the question then before the meeting be put.
  13. (m) A speaker making a point of order shall be heard. There shall be no debate on a point of order. The Chairman shall rule on the point of order before the debate progresses any further.
  14. (n) Notice of a motion requiring the giving of notice may be given at one General Meeting for consideration at the next General Meeting and if so given the Executive Officer shall transcribe the same and include it in its full terms in the agenda for the next General Meeting.
  15. (o) A motion “that the motion be put” shall be accepted at any time during debate by the Chairman who shall immediately call for a seconder. If seconded, such motion is put to the vote without debate and if carried, the question then before the meeting shall be put to the vote. If lost, the debate may continue.
  16. (p) A motion “that this meeting disagrees with the ruling of the Chairman” or motions of that ilk if seconded, shall be put to the meeting without debate. A motion so carried does not require the Chairman to leave the Chair.
  17. (q) Should any case arise not provided for in these standing orders then the same shall be decided in accordance with the standing orders of the Legislative Assembly of Western Australia.
  18. (r) The standing orders may be suspended at any time upon the vote of a simple majority at any meeting but the motion to suspend standing orders does not carry over from any one meeting to the next.
  19. 50. AMENDMENT OF CONSTITUTION.

This Constitution may be amended only if:

  1. (a) A written notice of motion is delivered to the Executive Officer signed by a proposer and a seconder.
  2. (b) The notice of motion is read to the next General Meeting following the giving of the notice but shall not be voted upon until the second General Meeting following the giving of notice.
  3. (c) Where a Special General Meeting is convened in accordance with this Constitution and the notice of motion given therewith is to amend the Constitution then the Special General Meeting may proceed to vote on the amendments so proposed.
  4. (d) Where a vote is taken on any proposed amendment to this Constitution it shall pass only if 75% of delegates from Associated Clubs vote for the amendment.